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Information for ExhibitorsBCA Spring Meeting - Lancaster University 4th-6th April 2006Welcome to the Exhibitors web pages. Please use the links
at the top of this page to take you directly to the information
you need. What follows on this page is the detailed information
needed to exhibit at this meeting. NOTE: BCA 2006 Corporate members qualify for a 10% discount on exhibition space, TWO free meeting registrations and a FREE delegate bag insert worth up to £550. Corporate Membership details. ExhibitionFull Exhibitor pack The Commercial Exhibition is a vital part of the BCA Spring Meeting and will be located at the heart of the conference. It is designed to be the main gathering area for delegates throughout the meeting. All tea/coffee breaks, lunch and Poster Sessions will take place in the Exhibition area and all lecture theatres are located close to the Commercial Exhibition. The Commercial Exhibition will run throughout the duration of the meeting. It will run from 09.00 hrs on Tuesday 4th April 2005 until 15.30 hrs on Thursday 6th April 2005. Exhibitors will be given the opportunity to give short presentations to delegates on the first day of the meeting, conveniently timed to encourage delegates to visit your stand during the evening Poster and Exhibition Session. More details will be given in the Scientific programme, to register for this please complete the section in the Commercial Exhibition booking form. An exhibitor meeting will be held at the venue early in 2006. This gives exhibitors the opportunity to check out the venue, the location of their stand, familiarise themselves with access to the building and raise questions with the organisers. You are strongly advised to attend this meeting especially if you intend to display instrumentation on your stand. Exhibition SpacePlease note that exhibition space is available on a "first come, first served" basis. Download a printer friendly detailed floor plan
Exhibition spaces are located in the Conference Centre which is located adjacent to the Faraday building where all lectures will take place. Several types of exhibition space are available as follows (a detailed floor plan is included). Note larger spaces have access to electric power included in the price. Exhibition Spaces 6 & 7, 11 & 12 Exhibition Space 17 & 20 Exhibition Space 14 Exhibition Spaces 1 to 5, 8 to 10, 15, 18 Exhibition Spaces 13, 16, 19, 21 Exhibition FurnitureTables (Approx 3ft x2ft)and chairs can be ordered free of charge for the duration of the meeting. Please indicate your requirements on the booking form. Please note that the tables are not heavy duty and cannot therefore support heavy or large scientific instruments. Poster boards are available at a cost of £33.00 per board, for the duration of the meeting. Please indicate your requirements on the enclosed booking form. Exhibitor RegistrationExhibition space does NOT include the meeting registration
fee. The registration fee for exhibitors is £135.00 and
all exhibitor personnel must fill out an individual
registration form for the meeting. A PDF copy of the form will be
available for download from the BCA web site. We strongly recommend that all exhibitors take out relevant insurance cover. Fire safety instructions will be supplied before the event. A non-refundable deposit of £200.00 is payable at the time of booking. The non refundable balance must be paid in full at least FOUR weeks prior to the start of the meeting; an invoice will be sent 6 weeks before the meeting. Please make cheques payable to "British Crystallographic Association" and send them with your completed booking form to: BCA Administrative Office, Delivery of equipment and access to Lancaster University.The Conference office will store small packages (such as
delegate bag inserts) prior to the commencement of the Spring
Meeting. Please note that small packages should not arrive
before Tuesday 28th March. The Conference Centre can be accessed between 12.00 hrs and
17.00 hrs on Monday 3rd April 2005 for exhibition build. Please note that the deadline for removal of exhibition equipment is 18:00 hrs on Thursday 6th April 2005. Exhibitors failing to comply will be responsible for any financial penalties incurred. When sending materials, please label all small packages for delivery after 28th March with: The name of your Organisation LARGE Items by prior arrangement through BCA
admin office for delivery on 4th April marked: The name of your Organisation See also Sponsorship opportunities.
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British Crystallographic Association
87kb - everything you need (apart from the delegate
registration form) in one printer friendly PDF file!
