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Information for ExhibitorsBCA Spring Meeting 12-14th April 2005 Loughborough, UKLatest News: Welcome to the Exhibitors web pages. Please use the links at the top of this page to take you directly to the information you need. What follows on this page is the detailed information needed to exhibit at this meeting. NOTE: BCA 2005 Corporate members qualify for a 10% discount on exhibition space, TWO free meeting registrations and a FREE delegate bag insert worth up to £540. Corporate Membership details. Full Exhibitor pack The Commercial Exhibition is a vital part of the BCA Spring Meeting and will be located at the heart of the conference. It is designed to be the main gathering area for delegates throughout the meeting. All tea/coffee breaks, lunch and Poster Sessions will take place in the Exhibition area and all lecture theatres are located close to the Commercial Exhibition. The Commercial Exhibition will run throughout the duration of the meeting. It will run from 09.00 hrs on Tuesday 12th April 2005 until 15.30 hrs on Thursday 14th April 2005. Exhibitors will be given the opportunity to give short presentations to delegates on the first day of the meeting, conveniently timed to encourage delegates to visit your stand during the evening Poster and Exhibition Session. More details will be given in the Scientific programme, but please note that the XRF and crystallography exhibitor sessions run in parallel, so to be involved in both you will need two speakers. An exhibitor meeting will be held at the venue on 24th February 2005. This gives exhibitors the opportunity to check out the venue, the location of their stand, familiarise themselves with access to the building and raise questions with the organisers. You are strongly advised to attend this meeting especially if you intend to display instrumentation on your stand. We strongly recommend that all exhibitors take out relevant insurance cover. Exhibition SpacePlease note that exhibition space is available on a "first come, first served" basis. Download a detailed floor
plan Exhibition spaces are located in the James France Centre and are adjacent to the main lecture theatres. Several types of exhibition space are available as
follows: Exhibition Spaces 1&2 Exhibition Space 3 Exhibition Spaces 4&5, 18&19, 20&21 Exhibition Space 8 Exhibition Spaces 6, 7, 17, 9 to 11 and 22 to 26 Exhibition Spaces 12 to 16 Exhibition FurnitureTables (Approx 3ft x2ft)and chairs can be ordered free of charge for the duration of the meeting. Please indicate your requirements on the booking form. Please note that the tables are not heavy duty and cannot therefore support heavy or large scientific instruments. Poster boards are available at a cost of £33.00 per board, for the duration of the meeting. Please indicate your requirements on the enclosed booking form. Exhibitor RegistrationExhibition space does NOT include the meeting registration
fee. The registration fee for exhibitors is £130.00 and
all exhibitor personnel must fill out an individual
registration form for the meeting. PaymentA non-refundable deposit of £200.00 is payable at the time of booking. The non refundable balance must be paid in full at least FOUR weeks prior to the start of the meeting; an invoice will be sent 6 weeks before the meeting. Please make cheques payable to "British Crystallographic Association" and send them with your completed booking form to: BCA Administrative Office, Delivery of equipment and access to Loughborough.The Conference office will store small packages (such as delegate bag inserts) prior to the commencement of the Spring Meeting. Please note that small packages should not arrive before Tuesday 5th April. The James France Centre can be accessed between 12.00 hrs and 17.00 hrs on Monday 11th April 2005 for exhibition build. Please note that registration opens at 09.00 hrs on Tuesday 12th April and all exhibition stands must be fully built by this time (the Opening Session commences at 10.45 hrs). Please note that the deadline for removal of exhibition equipment is 18:00 hrs on Thursday 14th April 2005. Exhibitors failing to comply will be responsible for any financial penalties incurred. When sending materials, please label all small packages for delivery after 5th April with: The name of your Organisation LARGE Items by prior arrangement through BCA admin office for delivery on 11th April marked: See also Sponsorship opportunities.
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British Crystallographic Association
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